How to set up a rolling / looping PowerPoint for a display eg kiosk

At the final film event at the Charlton and Woolwich Free Film Festival (I’m one of the volunteers) last night we wanted to show a rolling display of photographs taken from our previous events. This is something that is reasonably straightforward using PowerPoint.

1. First create your presentation.

2. Click on the Transitions tab and make sure there’s a tick in the box on the left of ‘After:’. The box in the right lets you adjust the time (in seconds) to determine for how long the slide appears on the screen. In the example given it changes every 15 seconds. If you want all slides to be on screen for the same time click the Apply to All button and check a few slides to make sure it’s worked. Or adjust each slide individually.

Screenshot 2019-09-15 15.59.26

If you want the slide to appear gradually you can fiddle with the ‘Duration:’ options (3 sec shown) but you also need to click on one of the effect options (eg ‘morph’, ‘cut’ or ‘fade’) to activated it. If it’s on the default ‘None’ then nothing will happen.

3. Click on the Slide Show tab then the Set Up Slide Show option and choose ‘Browse at a kiosk‘. This will cause the presentation to show at full-screen size and loop continuously until you press Esc.

Screenshot of 'Set up Show' on Powerpoint, allowing you to make it loop continuously by setting it as a kiosk presentation

OR: If you want a bit more control you can choose the top option (‘Presented by a speaker [full screen]’) and also click ‘Loop continuously until Esc’ and making sure the ‘Using timings if present’ is ticked. This will let your presentation loop as before but also gives you the option to move a slide on (usually by clicking the space bar) if you want to.

Screenshot showing the manual version of how to make a presentation loop - it allows you to advance the slides as well

4. Run the presentation and check that it behaves as expected.

Here’s an example one to play with (looped) so you can see how changes to the the slide duration and effect duration options work in practice. It uses sound so silence your speakers or lower the volume if you are somewhere you’d rather not have that.

To run it as a loop just open the file and start the slideshow (see how below) – it will run until you press Esc. It has 3 slides in its deck.

Demo powerpoint presentation that loops

How to start a slide show

Use any of the four options shown (they appear randomly, not in a particular order)

  • Blue / grey = View, Slide show
  • Grey / orange = Mac menu for PowerPoint, Slide Show, play from start
  • Grey = Slide show icon at bottom right of window
  • Orange / grey = PowerPoint’s own menu, Slide Show, Play from start

Or use the shortcut key shown for Macs, or this info for PCs

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